Microsoft project management solutions bring flexibility, transparency, and efficiency to everyday life, supporting collaboration that is a prerequisite for project success.

In the current operating environment, the number of projects is constantly growing, and they are increasingly interconnected at a strategic level. Managing the whole is challenging, and traditional tools are no longer enough to meet all needs.

Project work management across the organization is successful with Microsoft’s modern, integrable, and scalable solutions. The tools enable automated project management, more accurate resource and schedule monitoring, and a real-time view of the entire project portfolio.

The benefits are visible in practice on all levels: in the daily work of individual employees, in team collaboration, and in management reporting and decision-making. When manual work is reduced and quality improves, organizations can react more quickly to changes. At the same time, a shared culture of doing things is strengthened.

Planner Premium and Copilot redefine the division of labor

Many people know Planner as a to-do list tool, but the premium version offers features that allow you to manage projects holistically. Gantt charts, timelines, dependency management, and resource allocation are among the features used.

Planner Premium allows teams to track tasks and manage workloads transparently and visually. The solution clarifies the division of labor and enhances communication, particularly in organizations where the success of projects relies on the cooperation of multiple stakeholders.

When combined with the capabilities brought by Copilot artificial intelligence, launching and managing projects becomes even faster. With Copilot, you can create project plans, set goals, and track progress. Manual steps are eliminated, and teams can spend their time more efficiently on the project itself.

Project portfolio as a strategic management tool

A project portfolio consolidates ongoing and planned projects, providing management with an up-to-date snapshot of project status, costs, resources, and risks. When the information is collected together, management can effectively control projects and make informed decisions. Power BI reporting makes the information clear and easy to follow.

A project portfolio can be used to identify overlaps, monitor the connections between strategic goals and projects, and prioritize projects better. The result is a clearer overall picture, and resources are directed more efficiently to where they are needed.

Role-based views ensure that everyone sees the information that is relevant to them. The project manager can view details, the team member can see their own work, and management gets the big picture. The project portfolio’s various views facilitate collaboration across different levels, ensuring a more consistent flow of information.

Solu 365 brings consistency to project management

With the Solu 365® solution, project management becomes a consistent and repeatable process. The solution automatically creates projects, workspaces, and documentation in the Microsoft environment using ready-made templates.

In practice, basic project information is entered using a form or through integration, after which Solu 365 automatically creates all the necessary structures – Teams groups, file paths, and project management tools.

The solution brings significant efficiency, as teams find the materials they need in one place. Errors are reduced, information security is enhanced, and operating procedures are standardized throughout the organization. At the same time, collaboration between different parties is facilitated, and the quality of projects improves.

Electronic time recording as part of the whole

Electronic time recording integrated into the Microsoft environment makes worktime tracking smooth and accurate. Each user can view their own project tasks and easily record hours using a form. An approval cycle is included in the solution, which makes the work of supervisors and project managers easier.

The saved data is automatically exported to a Microsoft Azure database, from where it can be utilized, for example, in Power BI reporting. With the solution, invoicing remains accurate, resources are allocated correctly, and project monitoring is always up to date.

Transparent management of time data fosters trust and supports team collaboration, as all parties can view the utilization of resources openly.

City of Turku unifies project management with Solu 365

The City of Turku’s IT services adopted the Solu 365 solution to enhance project management. Project information, documents, and communication were centralized in Teams workspaces, which brought more transparency and unified operating methods.

Real-time monitoring of Power BI enhances control, reduces errors, and saves time. Standard practices ensure smooth collaboration between different teams.

SSAB implements smoother project management and timesheets

SSAB’s units in Finland implemented a project management and timesheet solution based on Microsoft technologies. It enables better project planning and resource management across departments, such as IT and factory operations.

Task management and timesheets are easy for users to manage, and the data is automatically transferred to invoicing and management reporting via Power BI. The solution enhances resource allocation, provides greater clarity, and facilitates collaboration between departments.

NRC Group brings distributed project work together on a single platform

NRC Group’s distributed organization required a tool that would consolidate project data. Solu 365 enabled project documents, communications, and tasks to be managed centrally in Microsoft Teams.

The solution improved information flow, streamlined documentation management, and clarified project work. Implementation was cost-effective, and mobile use brought added value to teams in the field.

Junakalusto brought transparency to fleet management projects

The projects of Junakalusto highlighted the need to manage complex fleet management entities. With Microsoft project management solutions, the progress of projects can be monitored centrally, which makes it easier to manage schedules and resources.

Project work has become clearer, and resource allocation has become more precise. The organization can react to changes more quickly than before, and management has improved visibility into project progress. Increased predictability supports decision-making and reduces risks.

Boliden Kokkola improved the monitoring and reporting of investment projects

In Boliden Kokkola, modern project management solutions were introduced to support investment projects. A unified view enables the simultaneous monitoring of dozens, even hundreds, of parallel projects.

Thanks to the tools, reporting and monitoring are always based on up-to-date information, which gives management certainty in decision-making and increases predictability in investment management.

Sako streamlines project management with a modern tool

Sako Oy, one of Finland’s most traditional industrial companies, required an agile and user-friendly solution for project management. Microsoft Project for the Web enabled better collaboration among different teams and brought transparency to project progress.

The implementation of the solution brought more efficient project management, time savings, and a clearer overall picture of ongoing projects.

Project success is based on shared practices

Modern project management is based on shared practices and effective collaboration. Microsoft technologies provide the necessary tools for this, but the real benefit only arises when the organization commits to shared operating models.

When the progress of projects, schedules, and resources is transparently visible, changes can be anticipated, errors can be prevented, and work can be directed in the right direction.

Collaboration is at the core of project success, not an underlying side factor. When all parties utilize the same principles and share a standard knowledge base, the prerequisites for continuously developing models and operating methods are created. The strength of an organization lies in its agility, predictability, and ability to respond to changing needs. Such features are crucial for successful project work.

Do you want to develop your project management capabilities within your organization? Contact us, and let’s work together to find a solution that will take your project to the next level.