Junakalusto Oy improves the transparency of project management and reporting and the predictability of resource use with Microsoft Project for the Web and Power BI tools.

Pääkaupunkiseudun Junakalusto Oy owns and manages the Helsinki Region Transport (HSL) commuter train fleet. The company acquires, finances, and maintains the region’s trains and ensures their lifecycle management so that passengers in the HSL region can travel safely, reliably, and with high quality.

Junakalusto Oy has recently implemented new digital tools to improve project management and reporting transparency. The solution chosen was Microsoft’s Project for the Web tool, currently known as Planner Premium, and Power BI reporting tool, which work in the familiar Microsoft environment.

”We have quite a few large stakeholders, so Microsoft tools are clearer and easier to use with them,” says Jani Luoma, Fleet Director of Junakalusto Oy.

In particular, using the tools directly in Microsoft Teams has made working more efficient, with Teams being one of the main tools used by Junakalusto Oy personnel. The new tools are used in projects that involve the lifecycle management of approximately 80 trains.

Better transparency and predictability in projects

Improved transparency in project management and reporting helps predict resource usage more accurately. Having schedules and tasks in one place makes it easier to track projects and ensure they are progressing as planned.

Microsoft Project for the Web enables real-time project scheduling and workload management. The tool allows Junakalusto Oy to react quickly to potential changes and ensure that resources are used efficiently.

Power BI, on the other hand, provides visual and interactive reports that can be used to analyze and track project progress, compare projects, and make informed decisions. Power BI reports are updated automatically, which has reduced the amount of manual work with Excel spreadsheets and PowerPoint presentations at Junakalusto Oy.

”We know much better where our workload is distributed and where potential pain points are. We can also better predict resource usage in the longer term. However, in a small organization like ours, we need to be well aware if we encounter insufficient resources,” Jani explains.

Collaboration with Solu Digital

Solu Digital’s expert has helped Junakalusto Oy integrate Microsoft Project for the Web and Power BI into their existing systems. The solutions have been tailored to meet the company’s needs and challenges.

”The collaboration has been flexible. Solu has proposed solutions to us based on their broader expertise,” says Jani.

Improved project planning, monitoring, and reporting have made decision-making and the company’s operations more efficient. With the new tools, Junakalusto Oy can further improve its rolling stock’s lifecycle management and maintenance, ensuring safe and reliable train journeys for all passengers in the HSL area.

Read the full article about the collaboration between Junakalusto Oy and Solu Digital here.