The intranet improves communication, supports collaboration, and strengthens organizational culture by offering effective tools for information management and continuous competence development.

An intranet is an essential tool for organizations. It centralizes communication, information management, and collaboration on one platform, thus improving efficiency and employee engagement.

The intranet’s role in organizations’ day-to-day operations has grown significantly as hybrid and remote work have become more common in recent years. A well-designed intranet is a central communication and collaboration platform that helps organizations keep employees connected and engaged, regardless of location.

Intranet brings ease of use, sense of community, and efficiency to work

Microsoft SharePoint’s communication intranet’s easy-to-use and intuitive user interface makes it very user-friendly. Users can easily find the information they need, such as news and instructions, which improves employee satisfaction and facilitates the adoption of new ways of working.

Activities that support community and communication, such as social media feeds, discussion and comment opportunities, and blogs, increase interaction and strengthen the community. This creates a sense of togetherness among remote workers as well.

Document management and an efficient search function are key intranet features. The SharePoint-based intranet offers versatile tools for document version management and quick information discovery, making working more efficient and ensuring up-to-date information availability.

Continuous updateability and scalability ensure the intranet adapts to the organization’s needs. Creating new pages and sections is easy, which keeps the content current and the system scalable as the organization grows.

Microsoft Viva Connections connects the intranet to Teams

Microsoft Viva Connections brings the intranet directly into the Microsoft Teams environment. Users can easily access the front page of the intranet directly from the Teams user interface with the Viva Connections application.

This integration allows employees to access important news, guidance, and resources without switching apps. Viva Connections improves communication and collaboration by bringing the central functions and contents of the intranet to daily work in Teams.

Micro-studies as part of the intranet

Micro-studies are short learning modules that support continuous learning and professional development.

Organizations can integrate micro-learning as part of the intranet using SharePoint and the Microsoft Viva Learning application. Viva Learning focuses on learning and competence development on Teams, enabling easy sharing and recommendation of learning content.

Employees can develop their skills regardless of time and place with the help of micro-learning, which supports the organization’s learning culture and improves employee commitment.

Intranet to support organizational communication and hybrid work

An intranet improves internal communication and information flow, reducing the spread of incorrect information and improving the quality of decision-making. All employees stay informed about important news and changes.

A carefully planned and regularly updated intranet as part of the organization’s communication activities supports hybrid and remote workers, enabling work regardless of time and place. This is especially important in modern work, where remote work is increasingly common.

An intranet makes work more efficient by providing all the necessary information and tools in one place. This reduces time wasted searching for information and allows you to focus on the work task, increasing productivity and improving work quality.

Moreover, an intranet that supports communication and collaboration strengthens the organizational culture by promoting shared values ​​and creating a sense of belonging. Open and transparent communication improves the organization’s atmosphere and employees’ well-being.

In addition, an intranet supports achieving strategic goals by providing easily accessible information and resources that help employees achieve the organization’s goals. If necessary, it also supports project management, reporting, and monitoring, which improves the organization’s ability to react to changes.

SharePoint Premium for intelligent information management

SharePoint Premium is designed for organizations that need advanced AI-based features and functionality besides traditional SharePoint Online.

Automated workflows reduce manual work, improving efficiency and reducing errors. Advanced document management, such as version control and metadata management, enhances collaboration and facilitates information sharing.

The artificial intelligence-based features in SharePoint Premium, such as content processing and optical character recognition (OCR), enable intelligent data extraction and processing, which makes data management and processing even more efficient.

In addition, SharePoint Premium’s enhanced security and compliance features ensure the protection of sensitive data and adhere to privacy and security standards. This makes SharePoint Premium an ideal solution for advanced and secure information management, which improves the organization’s ability to respond to changing situations and needs.

Keskisuomalainen makes its operations more efficient with the help of Solu Digital

Keskisuomalainen, one of Finland’s leading media groups, has utilized intranet solutions to improve internal communication and work performance.

In the spring of 2023, Keskisuomalainen the SharePoint communication site for the intranet as part of the Microsoft 365 platform, which enables location-independent working in a distributed organization. The intranet lets employees easily share information and stay up-to-date on company news and instructions.

Keskisuomainen’s CIO, Lasse Palminen, emphasizes the importance of location-independent working for a company that operates in different offices around Finland.

With the help of the Microsoft 365 platform, Keskisuomalainen has been able to centralize its IT services and utilize versatile solutions, such as Power BI reporting, Power Platform automation, project management tools, and the intranet.

Lasse Palminen states that Solu Digital is a strategic partner that has helped Keskisuomalainen stay on schedule and budget. Thanks to the cooperation, the organization has implemented new solutions quickly and agilely, improving efficiency and information flow.

A well-designed intranet improves the entire organization

A well-designed intranet improves the organization by providing a centralized communication, information management, and collaboration platform. It ensures that up-to-date information is readily available, which improves efficiency, reduces misunderstandings, and enhances decision-making.

An intranet on a mobile platform supports hybrid work by providing access to critical information and tools anywhere and anytime. The intranet strengthens the organizational culture, promotes cooperation, and increases community spirit.

In addition, it enables employees to continuously learn and develop skills through micro-learning, which improves employee engagement and the organization’s overall efficiency.

A SharePoint-based intranet offers versatile and scalable solutions that adapt to the organization’s needs and support its growth and development.

Marko Koskela
Chief Commercial Officer